Frequently Asked Questions

When should I contact you?

As soon as possible! Though indexers work off final proofs and are usually one of the last stages in the publication process, I recommend contacting me (or any indexer) as soon as you have a final edited manuscript and an idea of the publication schedule and page count. Schedules can fill up months in advance. Indexers tend to specialize in subject areas, types of publications, and indexing formats. If you wait until the final proofs are ready, or even almost ready, you may be out of luck.

How much does it cost?

It depends! I typically charge per indexable page, which includes any page from the manuscript that is indexed. This does not usually include front or back matter (table of contents, foreword, glossaries, etc.) unless specifically requested by the author. The per-page rate is determined by the complexity of the text, layout, footnotes, etc. as well as any specific requests from the author such as separate subject and name indexes.

What do you need to provide me with a quote?

Ideally, 10-15 pages of the final, edited text from a middle chapter of the book, and a table of contents if you have one. I will need to know when final page proofs will be ready, when they are due back, and an approximate final page count. It is also helpful, but not necessary, to know of any specific publishing requirements or house styles (length, page restrictions, format, etc.).

What is included in the price?

The index (or indexes), of course, in the electronic format you request (generally RTF and/or PDF). The quoted rate also accounts for editing of the final index before it comes back to the author for final approval and up to two hours of revision. Any additional revisions (not common) are charged at an hourly rate.

How long does it take?

I ask for a minimum of three weeks for an “average” index, but this can also vary significantly. If the book is longer than average or is a scholarly text with dense subject-specific terminology, four weeks is typical, while short trade books can sometimes be done more quickly. Some projects may be completed more quickly at an additional cost, but it depends on the project.

How do I pay you?

I can accept direct payment via check, Venmo, Cash App, or PayPal. For new clients, payment is due prior to delivery of the final index. For repeat clients, payment is due upon receipt of the final index.